If your company requires to store, handle and manage huge amounts of data and information and data, you’ll require a reliable document management system. The ideal software for managing documents is user-friendly and secure, as well as integrating seamlessly with other platforms in order to streamline workflows, improve productivity and ensure compliance.
Unify all your content in a single location online. Organize files in folders and categories, as well as tags that make sense for your business. Users can find the information they need without having to navigate through folders or memorize names of files. Document versioning saves every edit and restoration so teams are aware of what changes were made and when.
Ensure access to critical documents is limited to authorized users. A well-designed document management system provides granular permission settings that allow users to set restrictions at the file level for both internal and external parties. This will aid in avoiding costly mistakes and increase the overall quality of your documents.
Select the DMS which supports the most widely used formats for your team. This will decrease the size of the file and processing time, which reduces storage costs. Also, you should select a platform that allows document compression, which can significantly reduce the amount of storage space required to store large files.
Determine your document storage capacity requirements for both current and future expansion. Choose a platform that can accommodate your needs without performance issues or over-subscription charges. Derrick Hathaway, VEM Medical says they chose an option for managing files software that offered cloud storage and the ability to expand to meet future demands for document storage. It also offers various options for document storage, like converting files to smaller file sizes, and compressing PDFs in order to reduce the size of files.
