If you do not have a sufficient number of board members present at your meeting, it can’t legally be conducted. This article gives some suggestions to ensure you have the quorum required for board meetings so you can make decisions with the necessary legitimacy.
While perfect attendance at every board meeting is rare, quorum guarantees that the decision-making accurately represents the collective views and the interests of all stakeholders. It prevents the adverse effects of minority rule, which means that the directors of a small percentage have a disproportionate influence and make unilateral decisions that isn’t in the best interest of the organization or its stakeholders.
Most organizations have quorum rules that are outlined in their bylaws. The rules may differ but generally they include the percentage of directors who must be present to constitute an quorum. Certain bylaws also permit exceptions that could apply to certain types of meetings, or under certain circumstances.
When making a decision on the number of quorum members for your board, you should consider factors like the size of your https://hurleycountrystore.biz/streamlining-business-needs-the-role-of-vdrs-in-data-management/ board and the difficulty of getting all members in the same room at the same time. When setting your quorum rules it is important to find a balance between authenticity and flexibility, since it is unlikely for all members to attend every meeting.
If the quorum is not attained prior to the start of a meeting, the chairperson should wait for several minutes to determine whether any additional members show up to meet the minimum number required. If it is evident that the quorum won’t be reached, the chair should announce that a quorum is not present and no official business is allowed to be conducted during the meeting.
